Data Privacy & Retention Policy

This policy is prepared in compliance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and all applicable Canadian federal and provincial privacy regulations. Talent Leaders Inc. is committed to protecting the personal information of every individual whose data we handle.

1. Who We Are and Our Accountability

Talent Leaders Inc. is a licensed international employment and HR consulting agency based in Calgary, Alberta. We are accountable for the personal information under our custody or control. Our Privacy Officer is responsible for overseeing compliance with this policy and with PIPEDA. Contact details are provided in Section 11 of this policy.

2. Personal Information We Collect

We collect only the personal information reasonably necessary to deliver our services. This may include:

3. Why We Collect This Information

Personal information is collected and used for the following identified purposes:

4. Consent

We collect your personal information with your knowledge and consent. By submitting your information to Talent Leaders - whether via our website, email, phone or in person - you consent to its collection and use as described in this policy. Where required by law or where the information is sensitive in nature, we will seek explicit written consent. You may withdraw consent at any time by contacting us in writing; however, withdrawal may affect our ability to provide certain services to you.

5. Limiting Collection and Use

Talent Leaders collects only the information reasonably necessary to fulfill the identified purposes described in this policy. We do not use or disclose personal information for purposes other than those for which it was collected, except with your consent or as required or permitted by law.

6. Sharing of Personal Information

Your personal information may be shared with the following parties, strictly as necessary to deliver our services:

7. Data Retention Schedule

We retain personal information only as long as necessary to fulfill the purposes for which it was collected or as required by law. After the applicable retention period, data is securely deleted or anonymized.

8. Safeguards and Security

Talent Leaders employs administrative, technical and physical safeguards proportionate to the sensitivity of the information held. These include encrypted data storage, role-based access controls, staff confidentiality and privacy training, and regular security reviews. In the event of a material data breach, affected individuals and the Office of the Privacy Commissioner of Canada will be notified in accordance with PIPEDA requirements.

9. Cross-Border Data Transfers

Some service providers engaged by Talent Leaders may be located outside Canada. Where personal information is transferred internationally, we take reasonable steps to ensure that it receives a level of protection comparable to that required by PIPEDA. By using our services, you acknowledge that your information may be processed in jurisdictions outside Canada.

10. Your Rights Under PIPEDA

As an individual whose personal information we hold, you have the right to:

To exercise any of these rights, submit a written request to our Privacy Officer using the contact details below. We will respond within 30 calendar days.

11. Contact Our Privacy Officer

12. Updates to This Policy

This policy may be updated periodically to reflect changes in our practices, applicable law or regulatory guidance. The effective date at the top of this page indicates the most recent revision. We encourage all clients and candidates to review this policy on a regular basis. Where a material change is made, we will take reasonable steps to notify affected individuals.